Roles

EXECUTIVE COMMITTEE

In the last year of term it is advisable to have a member in a supportive & learning role.

President: Lyn Clark

  • Member of all Committees
  • To chair all WASSRA Management committee meetings
  • To represent WASSRA in joint Association meetings
  • Attendance at Department of Education meetings (or designate)
  • Arrange and plan (on a needs basis) for Induction of new Executive/Management committee members
  • Coordinate with Department of Education contact
  • Unless President delegates otherwise, President only will conduct media / public interviews / debate on behalf of WASSRA
  • WASSRA banner to be held by President and to be available for all functions as necessary.
  • Present report at every meeting. A written copy of this report should be handed to the Secretary for inclusion in the Management Committee Meeting minutes
  • Preside over Executive meetings

Vice Presidents (Promotional Position):  Mandy Griffin & Sonia Nelson

  • Support to President
  • Could also be involved on sub-committees
  • Attendance at all WASSRA Management committee meetings
  • To represent President in her absence or by delegation
  • Attendance at joint Association meetings as required
  • Attendance at Department of Education meetings (or designate)
  • Assist with lines of communication between Executive / Management and members ie keep President informed of concerns and relay information

Secretary: Kay Elliott

  • Support to President and other Executive
  • Attendance at all WASSRA Management committee meetings
  • To record and distribute minutes of WASSRA Management meetings (prior to following meeting)
  • Call for agenda items (2 weeks prior to committee meeting and/or AGM)
  • Compile and distribute meeting agenda (1 week prior to committee and/or AGM meeting)
  • Table all correspondence both incoming and outgoing (unless specifically dealt with by relevant committee eg Convention) and respond to same as directed.
  • To represent WASSRA in joint Association meetings
  • Attendance at meetings if requested by President
  • Assist with lines of communication between Executive / Management and members ie relaying information to President and Executive, Management and members
  • Attend to matters relating to Constitution, Constitutional changes / bylaws
  • Advertise for Notices of Motion according to the constitution
  • Call for nominations for Management Committee according to constitution
  • Minutes of any sub committee/executive meetings must be kept.
  • Provide training pathway for assistant to learn role of Secretary – by way of handover file
  • Distribute minutes to District Coordinators via Liaison Officer and to Website Coordinator to place on website

Treasurer: Nicole Cooper

  • Attend all monthly Management Committee meetings of WASSRA
  • To take charge of all financial aspects of the Association
  • Preparation of Annual Budget with full consultation of Finance Committee
  • Receipting and payment of monies
  • Preparation and reconciliation of monthly financial statements to present at committee meetings
  • Manage funds with secure fund managers
  • Arrange for annual audit of finances
  • Presentation of annual financial report (audited) at AGM
  • To represent WASSRA in joint Association meetings
  • Assist with lines of communication between Executive / Management and members ie relaying information to President and Executive, Management and members
  • Liaise with database coordinator re: financial matters

Immediate Past President

  • Maximum of 12 months with an understanding that this role would be required probably for six months, depending on the new incumbent’s uptake of information
  • Assist in-coming President with related procedures
  • Assist with dissemination of past and future information or commitments
  • Introduction to personnel in Department of Education, WAPPA and any other bodies as necessary
  • Attend invitations occurring during hand over period if necessary or relevant

MANAGEMENT COMMITTEE

NOTE: Members should indicate interest in a portfolio at the AGM. All committees to be formed immediately following the AGM. Structures should be in place by December

Sponsorship: Vicky Johnson

  • Sponsorship Coordinator to attend all monthly Management meetings of WASSRA and present a report. A written copy of this report should be handed to the Secretary for inclusion in the Management Committee Meeting minutes
  • To raise funds annually (from credible companies) to support the Association and its planned programs throughout the year. This may include underwriting of the Convention and other PD programs, advertising and travel for Committee representatives to travel to districts to coincide with region PD etc
  • To deposit all said money and to notify Treasurer
  • Communicate regularly with all current and prospective sponsors
  • To review and type up all new contracts, guidelines and terms and conditions relevant to all sponsorships
  • All funds to be redirected as appropriate by the Finance committee
  • Coordinate Sponsors’ booths and needs eg lunches and dinner invitations etc at Convention
  • Liaise with Booth provider to ensure display at convention is professional and in the best interest of sponsors and WASSRA
  • Submit sponsorship requirements plan to Convention Committee
  • To liaise with all sponsors in regard to advertising and convention
  • To set up and attend the annual Sponsor Breakfast and Sponsor meetings to be held on a nominated date and venue
  • To prepare and collate all material for sponsorship packages
  • Send out sponsorship packages as deemed necessary
  • Communicate regularly with Executive/Management on plans in progress
  • Minutes of any sub committee meetings must be kept
  • Responsible for all sponsor advertising material being collected and forwarded to Publications representative before Voice deadline date
  • Responsible for collecting all advertising material for website and on forwarding to Website Manager

Database Coordinator: Shona Nash

  • Database Coordinator to attend all monthly Management meetings of WASSRA and present a report. A written copy of this report should be handed to the Secretary for inclusion in the Management Committee Meeting minutes
  • Ensure Datafile is kept up to date – Membership
  • Ensure Datafile is kept up to date – Convention
  • Receipt membership and convention monies and regularly bank funds
  • Liaise with Treasurer of banking
  • Liaise with Delegate Liaison Coordinator – new members
  • Liaise with School Officer Coordinator – School officer membership
  • Make changes to Convention form when required
  • Design food allergy form for Convention
  • Maintain a Handover file

Website Coordinator: Sonia Nelson

  • Manage and maintain WASSRA site to provide fundamental information to its members
  • Maintain and update all departmental links to ensure current information is accessible
  • Liaise with the Sponsorship Coordinator for Sponsor advertising. Ensure sponsor level advert is put to approriate page
  • Website coordinator to attend all monthly Management meetings of WASSRA and present a report. A written copy of this report should be handed to the Secretary for inclusion in the Management Committee Meeting minutes
  • Promote the Association by portraying a positive image and being pro active in gaining membership
  • Present overview of website to Sponsors at ‘Thank You Breakfast’ (or delegate if necessary)

Regional Liaison Officer: Shona Nash

  • Regional Liaison Officer to attend all monthly Management meetings of WASSRA and present a report. A written copy of this report should be handed to the Secretary for inclusion in the Management Committee Meeting minutes
  • To be the pivotal person who communicates with Regional Cell Coordinators (RCC’s)
  • Disburse information to all members, via the RCC
  • Forward to RCC’s information on request from Executive Committee. RCC should forward the same information on to the members in their region
  • Communicate regularly with Executive/Management on plans in progress
  • Arrange meeting with RCC’s at convention, primary time to capture metro & country AC’s all together
  • RCC’s events to be organised in conjuction with Management Committee
  • Encourage RCC’s to have a network meeting or function for members/non members early in the year with funds made available by WASSRA to encourage membership
  • Maintain Regional Liaison Officers file and regularly liaise with database portfolio for updated list of members
  • Provide RCC’s with an induction package to encourage membership for new Registrars in the area

Professional Learning: Cathlin Ryan

  • Portfolio Coordinator to attend all monthly Management meetings of WASSRA and present a report. A written copy of this report should be handed to the Secretary for inclusion in the Management Committee Meeting minutes
  • Provide to Management Committee a yearly plan complete with estimated budget/costs for the plans (where possible)
  • Present Budget and Plan to the Management Committee for approval in February
  • Assist regional cell coordinators (RCC’s) with organising speakers/workshop presenters for District presentations
  • Provide RCC’s with idea’s to utilize PD funds made available by WASSRA (funding can be used in conjunction with the DET District)
  • Promote PD topics through RCC’s for member participation
  • Promote the Association by portraying positive image and being pro active in gaining membership

PR / Publications: Anne Kelly

  • Portfolio Coordinator to attend all monthly meetings of WASSRA and present a report. A written copy of this report should be handed to the Secretary for inclusion in the Management Committee Meeting minutes.
  • The point of contact for all information and advertisements to be published in the e-newsletter The VOICE
  • Sets close off and publications dates
  • Co-ordinate all articles for The Voice e-newsletter from members, committee and department directorates by deadline date
  • Requests articles to be written in follow up to Conventions and any committee involvement in network meetings or PD
  • All executive, management committee, regional cell coordinators, members should contact the publications portfolio direct with articles and requests in relation to The VOICE
  • Creates e-newsletter template containing all articles each term and forwards to President for approval then submits to Schoolzine for distribution
  • Forwards latest membership email distribution list to Schoolzine
  • Maintains email distribution lists for sponsors and department directorate contacts
  • Co-ordinates all sponsor advertisements for each issue
  • Forwards  link for each issue of The Voice to sponsors and department directorate contacts

Special Events Coordinator: Carrisa Ellis

  • Portfolio Coordinator to attend all monthly Management meetings of WASSRA and present a report. A written copy of this report should be handed to the Secretary for inclusion in the Management Committee Meeting minutes. (standard to all portfolios)
  • Organize venues and food for special events such as PD days
  • Organize  presenters/special guests for special events
  • Liaise with presenters/special guests for information for special events programs
  • Promote the Association by portraying a positive image and being pro-active in gaining membership

PLIS Coordinator: Mandy Griffin

  • Portfolio Coordinator to attend all monthly Management meetings of WASSRA and present a report. A written copy of this report should be handed to the Secretary for inclusion in the Management Committee Meeting minutes
  • Liaise with IPL personnel to create programs within the PLIS system in relation to PD provided by WASSRA
  • Upload session information
  • Promote the Association by portraying positive image and being proactive in gaining membership

Corporate Services Staff Coordinator: Katie Taylor

  • Registrar & Business Manager Liaison Officer to attend all monthly Management meetings of WASSRA and present a report. A written copy of this report should be handed to the Secretary for inclusion in the Management Committee Meeting minutes
  • Promote the Association by portraying a positive image and being pro active in gaining membership
  • Offer support to all members

Conference: all Management Committee

  • At least one representative (apart from Portfolio Coordinator) to attend all monthly meetings of WASSRA and present a report. A written copy of this report should be handed to the Secretary for inclusion in the Management Committee Meeting minutes
  • To meet following the AGM
  • Previous Convention Coordinator to report on feedback from the past Convention. This is usually a popular committee and should be limited to 8 or 9 members (otherwise it becomes unwieldy)
  • Organise and book suitable venue for Annual Convention (usually prior to current year’s convention)
  • Plan and organise Annual Convention Workshops/Speakers
  • Liaise with Treasurer to set costs for Convention
  • Liaise with Sponsorship Coordinator regarding requirements of venue, equipment, time factors
  • Prepare a submission to Department of Education for Travel Subsidy for Country members early in year, in consultation with Treasurer
  • Draw up committee duties and time line list in line with previous year
  • Forward to membership Convention Registrations
  • During the course of the year each committee member will take on roles as required, eg: design Convention program and registration form; and Invitations to Life Members, Department of Education, Government and WAPPA representatives as deemed necessary (may be input from Executive)
  • The theme for the following Convention should be decided at the first meeting, and promoted in the lead up year to the next convention
  • The Committee should work on the budget and present to Finance Committee by November
  • Communication with Executive on requirements for AGM
  • Organise AGM facilities
  • The Theme and brief outline of plan (albeit in early stage) should be presented to Management Committee by December
  • Communicate regularly with Executive/Management on plans in progress
  • Networking results to be collated and presented to management committee at following meeting to allow management committee to follow up on issues
  • Minutes of any sub committee meetings must be kept
  • Promote the Association by portraying positive image and being pro active in gaining membership

Regional Cell Coordinators (RCC’s)

  • Provide pivotal communication between members and management committee
  • After nomination is accepted by Liaison officer, RCC should contact all members in the cell to advise of their position and how structure will work
  • Provide to all members in cell easy access to communication either by phone, fax or email
  • Encourage link between regional office and local education offices by inviting Senior Finance Consultant (schools) to any cell PD or networking sessions
  • Refer matters to relevant portfolio coordinator or executive when and if needed
  • Be active within the cell/region by promoting networking
  • Contact Regional Liaison Officer with details of successful/unsuccessful Professional Development
  • You are encouraged to organise a network meeting or function for members/non members early in the year with funds made available by WASSRA to encourage and retain membership
  • Promote the Association by portraying positive image and being proactive in gaining membership
  • Make contact with new School Support Staff in the area and invite them to networking/mentoring sessions. Invite them to join WASSRA. Pass name on to Regional Liaison Officer
  • Provide new School Support Staff in the district with an induction package to encourage membership
  • Organise PD for WASSRA members in cell/area with WASSRA funds made available
  • Contact WASSRA members for Professional Development requirements
  • If RCC is going to be away for any length of time, delegate responsibilities and advise Regional Liaison Officer to ensure information is still distributed

Life Members

  • Invited to attend AGM
  • Invited to Convention Dinner